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Full-timeWhite Collar
Receptionist
EgyptOperationsOn-site
Job Description
We are seeking a highly organized and personable Receptionist to join our team in a leading Construction company. This pivotal position serves as the first point of contact, ensuring a welcoming environment for clients, visitors, and employees while efficiently managing administrative tasks to support the office operations.
Responsibilities
- Greet and welcome visitors and clients, providing them with a positive first impression of the company.
- Answer and direct phone calls, taking messages as necessary, and ensuring timely response and follow-up.
- Manage scheduling of appointments and meetings, including conference room bookings and calendar management for executives.
- Handle incoming and outgoing correspondence, including mail, emails, and packages, ensuring prompt delivery and appropriate action is taken.
- Conduct general administrative duties, such as filing, data entry, and maintaining office supplies inventory, contributing to a smoothly running office.
- Assist with the coordination of company events and meetings by preparing materials and logistics as needed.
- Support HR and other departments by providing administrative assistance, including onboarding new employees and maintaining personnel records.
Requirements
- High school diploma or equivalent; additional certification or relevant degree is a plus.
- Proven experience as a receptionist or in a similar administrative role, preferably within the construction or related industry.
- Excellent verbal and written communication skills, with the ability to handle inquiries politely and professionally.
- Strong organizational skills and attention to detail, able to manage multiple tasks and prioritize effectively under pressure.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with various office equipment (printers, fax machines).
- Ability to maintain confidentiality and exercise discretion when dealing with sensitive information.
- Customer service-oriented personality with strong interpersonal skills.
- Adaptability and willingness to learn about the construction industry and company operations.