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Full-timeWhite Collar
Senior Administration Assistant
EgyptAdministrationOn-site
Job Description
We are seeking an organized and proactive Senior Administration Assistant to support our executive team in a thriving construction company. This critical role involves managing administrative tasks, facilitating communication, and ensuring smooth office operations. The ideal candidate will demonstrate strong multitasking abilities and excellent communication skills while working in a fast-paced environment.
Responsibilities
- Provide administrative support to senior management and assist in coordinating office activities.
- Organize meetings, prepare agendas, and take minutes to document discussions and decisions.
- Manage schedules, appointments, and travel arrangements for executives.
- Maintain and organize filing systems, ensuring all documents are up to date and accessible.
- Assist in the preparation of reports, presentations, and correspondence as needed.
- Serve as a point of contact for internal and external stakeholders, addressing inquiries and relaying information effectively.
- Coordinate office supplies and equipment, ensuring necessary resources are available for the team.
- Support project management tasks by tracking deadlines and delivering administrative assistance to project leads.
Requirements
- Proven experience as an Administrative Assistant or in a relevant support role, preferably in the construction or a related industry.
- Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills to interact with stakeholders at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software.
- Attention to detail, accuracy, and the ability to maintain confidentiality.
- Ability to work independently and collaboratively within a team in a fast-paced environment.
- Familiarity with construction terminology and project management principles is preferred.